Project Management Lead

Division: Time Out Media
Location: Kings Cross, London
Reporting to: Director of Creative Solutions EMEA
Internal: Media Sales

Role Overview 

A key pillar of the Time Out sales strategy is to drive revenue growth from creativity via integrated solutions that bring together the power of the Time Out product portfolio. This role is a senior client-facing position, working with the Creative Solutions Strategists and Sales team to execute these creative ideas.

The Project Management Lead requires someone with at least 6 years’ experience in multi-platform project management and a strong record of high-quality content execution. The successful candidate will be tasked with line managing team of 4 project managers of varying levels of experience and will have a proven background of leading a team in previous roles. The individual will have the confidence to question existing processes and implement new ones when necessary, whilst managing a number of different cross-platform campaigns at any one time, from large scale multi-media partnerships, to smaller custom content solutions. 

Although part of the commercial team, this role will work closely with editorial, design, production and technology operation teams to glean insight and lead commercial processes where involvement from these teams is required.

Project Management Lead – Role Responsibilities

  • As a natural leader, you will lead and manage a growing team of Project Managers (4 at present), providing guidance and expertise to ensure team processes are understood and applied consistently across all campaigns to ensure we continuously uphold a reputation in market for efficient and top-quality delivery
  • Have a full understanding of Time Out’s proposition and market positioning, maintaining a strong knowledge of brand developments and external market knowledge to aid in team process evolution
  • Closely monitor team resource and capacity. Manage the production list for all booked work – scheduling, distributing and briefing project work across all team members.
  • Lead and demonstrate internal process and delivery implementation improvements within the team, ensuring each team member consistently adheres to best practice techniques.
  • Maintain a strong on-going relationship with internal editorial and sales departments, ensuring all departments are aligned to an evolving set of processes in the delivery of project work and commercial solutions adhere to project management standards. 
  • Build and maintain existing 3rd party supplies, seeking out new relevant suppliers.
  • Support and work closely with the Director of Creative Solutions with scheduling, financial management, project assurance and coaching and mentoring the Project Management team.
  • Deputising for the Director of Creative Solutions when they are absent. This could include trouble shooting on complex project issues and helping with managerial admin.
  • Display strong budgeting skills and be able to report back to the Director of CS regarding broader PM campaign performance through analysis of P&Ls.

Project Management – Delivery Responsibilities 

  • Manage P&Ls ensuring campaigns are delivered to budget and with appropriate margins.
  • Work in tandem with the Commercial Editor on commissioning and executing custom content, including print and digital features, experiential, video and more.
  • Collaborate with internal resource and external suppliers to create accurate and achievable project timelines.
  • Facilitating amendment/approval process between clients and suppliers.
  • Attending client and agency meetings and leading status updates.
  • Schedule and optimise digital and social campaigns to deliver agreed client KPIs.
  • Regularly report on delivery and key metrics for creative solutions campaigns, working closely with the creative solutions strategists.
  • Occasionally contribute to internal brainstorming sessions for collaborative concept generation and proposal making.

Skills and Experience

  • Hold at least 6 years’ of project management experience, preferably in a publishing environment.
  • Demonstrable record of leading and mentoring a team where analysing and implementing new processes has been a key deliverable. Previous management experience and leading a project management team by example a big plus.
  • A proven track record of delivering complex, large-scale campaigns to time and budget.
  • Understanding of campaign financial management and working to targeted profit margins to meet the demands of a commercial environment.
  • Driven by leading best practice and collaborative delivery, with a real attention to detail.
  • A good understanding of the cross-platform sales process and commercial projects in general
  • Excellent relationship-building skills internally and externally with clients and suppliers.
  • Ability to learn on the job to develop a working knowledge of the Time Out’s platform, technologies and processes – identifying knowledge gaps and taking the necessary steps to fill these.
  • Review, maintain and roll out enhanced internal working processes within the Project Management and wider commercial team.


What we look for in a candidate

Time Out is a company filled with individuals as diverse as the cities we live in and cover.  At the same time there are common characteristics and values we all share. To join our team, you’ll want to… 

  • Be commercially astute
  • Either have experience at or want to dive headfirst into a fast-paced digital-first company
  • Think globally
  • Have excellent communication and relationship building skills
  • Have a high sense of ownership, urgency and drive
  • Be a team player


Culture Fit

At Time Out Group we believe in diversity and equal opportunity for all people.  We do not discriminate against external or internal candidates on the basis of age; disability; gender reassignment; race; religion or belief; sex; sexual orientation; marriage and civil partnership; and pregnancy and maternity. We believe that diversity develops creativity and enables personal and professional growth where we all learn from each other. We believe in an open culture where ideas are shared candidly and where there is no fear of failure, but rather an understanding that we must experiment and have the freedom to succeed. We believe that everyone has the right to express themselves as they are as this enriches us all. We believe in an open world and the pursuit of happiness, after all, we are in the happiness business.

About Time Out Group plc

Time Out Group is a global media and entertainment business that inspires and enables people to explore and enjoy the best of the city.

It all started in 1968 in London when Time Out helped people discover the exciting new urban cultures that had started up all over the capital. Since then, this iconic brand has consistently maintained its status as the go-to source of inspiration for both locals and visitors alike.

Time Out Group comprises two highly synergistic business divisions: Time Out Media and Time Out Market. Across both business divisions, the Group’s mission is to help people around the world go out better.

Time Out Media’s digital and physical presence comprises websites, mobile, social media, magazines and Live Events. Across these platforms, Time Out distributes its high-quality content – written and curated by professional journalists – around the best food, drinks, culture, art, music, theatre, travel and entertainment in 315 cities and 58 countries. Time Out is monetising this global reach and its strong traffic from a desirable audience via digital and print advertising as well as e-commerce. Since its launch over 50 years ago, Time Out has become a global brand that advertisers and consumers love and trust.

Time Out Market is a food and cultural market leveraging the Time Out brand to bring the best of the city under one roof: its best chefs, drinks and cultural experiences, based on the editorial curation Time Out has always been known for.  The first Time Out Market opened in 2014 in a historic market hall in Lisbon and quickly turned into a huge success; with 3.9 million visitors in 2018 it is now Portugal’s most popular attraction. This unique format, which is all about making high-quality fine food affordable and accessible for all, is now coming to other great cities around the world. New Time Out Markets are set to open in Miami, New York, Boston, Chicago and Montreal in 2019; in Dubai in 2020, London-Waterloo in 2021 and Prague in 2022 – all featuring the cities’ best and most celebrated chefs, restaurateurs, drinks and cultural experiences.

In June 2016, Time Out Group was listed on London's AIM stock exchange, raising investment to position the company for the next stage of its growth and development. It’s an exciting time as we’re transforming this iconic brand into a global media and entertainment brand and continue to shape the future of the city experience for both locals and visitors.

Time Out is a dynamic, pioneering brand and so is our team. We want to work with the best and brightest talent because we work for the world’s greatest cities, the people enjoying them and the businesses in them. As a truly global team we get to collaborate with colleagues from New York to Paris, Tokyo and Sydney and beyond. It’s our integrity, passion, curiosity, creativity and openness that make us successful and a unique team.

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