Finance & Administration Supervisor

Finance and Administration Supervisor

Location: Miami, Florida, US

Reporting to: General Manager

Internal: Time Out Market

Role Overview

We love what we do – and it shows! Time Out Market is the division of Time Out that brings our food and cultural experiences to life for our guests, readers and clients.

The Finance and Administration Supervisor will support the General Manager and coordinate all financial activities to ensure the smooth running of the organization. The production of the accounts will be done by an outsourced CPA firm. The role will report to the General Manager with support from the Finance team in London.


Responsibilities:

  • Assisting the outsourced accountants with month end process e.g. invoice scanning.

  • Reporting and providing information to the UK head office

  • Preparing payroll spreadsheets, calculation of staff tips and other HR reports for submission to payroll provider.

  • Responsibility for managing all petty cash accounts

  • Managing and reconciling the till cash in the Time Out Bar

  • Creating processes for monthly stocktakes and overseeing stock control in the Time Out Bar.

  • Administration of the central point of sale system e.g. price changes

  • Ensuring all financial procedures are maintained including appropriate sign offs.

  • Preparation of revenue statements for concessionaires

  • General office administration including maintaining files and information organization.

  • Onboarding new staff, including managing new hire paperwork and leading new hire orientation with support from HR

  • Ordering supplies as needed

Skills:

  • Analytical skills to process large amounts of financial information

  • Organised with ability to multitask with ease

  • Excellent problem-solving skills

  • Ability to come up with innovative and effective solutions to business problems

  • Can work efficiently with minimal supervision

  • Team player

  • Excellent communication skills

  • Previous years of experience in a coordinating capacity

General Requirements:

  • 18+ years of age

  • Possession of or the ability to possess all state required work cards

  • Proof of eligibility to work in the United States

Education Requirements:

  • A bachelor’s degree in finance, economics or a related field

  • Previous years of experience in a coordinating capacity

Working Knowledge Requirements:

  • Thorough knowledge of restaurant operations including food, beverage, service techniques and guest interaction

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  • Must present and maintain a professional image to further the overall theme of the venue

  • Must have good positive energy

  • Must be able to read the computer monitors

  • Must be able to print legibly for guests to read

  • Must be observant and quick to respond to various situations

  • Ability to use hands to handle, or feel objects, tools or controls

  • Ability to reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl

Work Environment and Schedule:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  • Work environment in both restaurant and traditional office environment

  • Noise level in the work environment is usually moderate. Occasionally work in an environment that is subject to varying levels of noise and crowds the severity of which depends upon Guest volume

  • Work varied shifts to include days, nights, weekends and holidays

What we look for in a candidate:

Time Out is a company filled with individuals as diverse as the cities we live in and cover.  At the same time there are common characteristics and values we all share. To join our team, you’ll want to…

  • Be commercially astute

  • Want to dive headfirst into great service and hospitality company

  • Have excellent communication and relationship building skills

  • Have a high sense of ownership, urgency and drive

  • Be a team player


Culture Fit:

At Time Out Group we believe in diversity and equal opportunity for all people.  We do not discriminate against external or internal candidates on the basis of age; disability; gender reassignment; race; religion or belief; sex; sexual orientation; marriage and civil partnership; and pregnancy and maternity. We believe that diversity develops creativity and enables personal and professional growth where we all learn from each other. We believe in an open culture where ideas are shared candidly and where there is no fear of failure, but rather an understanding that we must experiment and have the freedom to succeed. We believe that everyone has the right to express themselves as they are as this enriches us all. We believe in an open world and the pursuit of happiness, after all, we are in the happiness business.

Company Overview – Time Out Market

Time Out Group comprises two business divisions. Time Out Digital and Time Out Market. In 2014, Time Out Market Lisbon opened in Lisbon – a food and cultural market bringing the best of the city together under one roof: its best restaurants, bars and cultural experiences based on editorial curation. In 2017, Time Out Market Lisbon saw 3.6 million visitors. Now Time Out Group is rolling the format out to other cities as part of its growth strategy. Time Out Market Miami and New York is set to open in 2018, Boston and Chicago in 2019 and the Group is scoping locations around the globe.

About Time Out Group plc

Time Out is the leading global media and entertainment business that inspires and enables people to make the most of a city. It all started in 1968 in London, today Time Out is present in 108 cities in 39 countries, reaching a global monthly audience of 217 million.

Everything we do helps people discover, book and share what the world’s cities have to offer. From our powerful content and top-quality curation to the products and selected offers that can be booked directly with us, the solutions for partners to connect with our audience, or the imagination of our Live Events – we are global and no one knows the city like us. Our global reach includes a massive online presence, mobile applications, city magazines, guides and more. Now Time Out Market is taking that to the next level, bringing the best of a city together under one roof in Lisbon, and in other cities around the world soon.

In June 2016, Time Out Group was listed on London's AIM stock exchange, raising investment to position the company for the next stage of its growth and development. It is an exciting time as we’re transforming this iconic brand into a digital, transactional business and continue to shape the future of the city experience for both locals and visitors.

Time Out is a dynamic, pioneering brand and so is our team. We want to work with the best and brightest talent because we work for the world’s greatest cities, the people enjoying them and the businesses in them. As a truly global team we get to collaborate with colleagues from New York to Paris, Tokyo and Sydney and beyond. Our integrity, passion, curiosity, creativity and openness make us successful and a unique team.