Executive Assistant to Group CEO

Location: London (expected in the office Mon-Thurs, with option to WFH on Fridays)
Department: Executive
Reporting to: Group CEO

Role Overview

We are seeking an articulate, polished, and bright Executive Assistant to the Group CEO, who is looking for a demanding and exciting role in a global media and hospitality Company. You will be confident in assisting with both business and related personal matters to support the CEO as required, maintaining confidentiality at all times. Your ability to be extremely well-organised, always one step ahead, and flexible is key, as is being a good people-person with the ability to juggle multiple tasks and manage upwards.

In return we will offer a fun, lively and creative environment for you to work in with a great team. As a publicly listed company you will need to interact with multiple stakeholders from Board members to investors, as the first point of contact with the Company.

This position includes interaction and coordination across all our offices globally so would suit someone who is experienced in managing diaries across multiple time-zones. A second language is a plus.

Key Responsibilities

• Deliver proactive, highly organised support for the CEO in their professional and personal capacities
• Proactively take full responsibility for the management of diaries, organise and plan meetings and events
• Ensure that CEO is fully prepared and prompted ahead of key meetings, preparing context and background information documents as required
• Preparation and coordination of Board meetings, Board agendas, Board information packs, etc.
• Intricate calendar management, autonomously managing the CEO’s time
• Organise and manage extensive travel arrangements
• Be very aware of and prioritise the CEO’s business matters, raising as appropriate
• Assisting in the creation and development of documentation ahead of management and team meetings, ensuring a high standard of accuracy and presentation is maintained
• To act as a principal point of contact for internal and external clients
• Process expenses for the CEO
• Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner

Skills and Experience

• 5+ years of experience in a similar role
• Exceptional communication skills, providing clear and consistent communication between the CEO, executive team, internal departments and external parties
• Confident, articulate, and can demonstrate great presence and gravitas
• Proficient at using Gmail/Gsuite
• Proficient at complex diary management and extensive travel arrangements to ensure smooth operational logistics
• Organised, detail-oriented and accurate
• Discrete, able to exercise good judgment, tact and diplomacy
• Ability to work independently and take the initiative to respond to changing situations and priorities
• Excellent time management and organisational skills
• Maintains confidentiality
• Tactful and discrete when handling sensitive matters on a daily basis
• Proactive self-starter with a solutions-focused, positive can-do attitude
• Approachable and supportive professionally

What we look for in a candidate

Time Out is a company filled with individuals as diverse as the cities we live in and cover.  At the same time there are common characteristics and values we all share. To join our team, you’ll want to… 

  • Be commercially astute
  • Either have experience at or want to dive headfirst into a fast-paced digital-first company
  • Think globally
  • Have excellent communication and relationship building skills
  • Have a high sense of ownership, urgency and drive
  • Be a team player

About Our Culture

At Time Out Group we believe in diversity and equal opportunity for all people. We do not discriminate against external or internal candidates on the basis of age; disability; gender, gender reassignment; race; religion or belief; sexual orientation; marriage and civil partnership; pregnancy and maternity. We believe that diversity develops creativity and enables personal and professional growth where we all learn from each other. We believe in an open culture where ideas are shared candidly and where there is no fear of failure, but rather an understanding that we must experiment and have the freedom to succeed. We believe that everyone has the right to express themselves as they are as this enriches us all. We believe in an open world, social justice, and the pursuit of happiness, after all, we are in the happiness business.

About Time Out Group plc

Time Out Group is a global media and hospitality business that inspires connection and joy by capturing the soul of the world’s greatest cities through its two divisions – Time Out Media and Time Out Market.

Time Out launched in London in 1968 with a magazine to help people discover the exciting new urban cultures that had started up all over the city. Today, across the Group’s digital and physical platforms, Time Out’s professional journalists curate the best things to do, see and eat in 333 cities in 59 countries.

Time Out Market is the world’s first editorially curated food and cultural market, bringing a city’s best chefs, restaurateurs and unique cultural experiences together under one roof. From cooking classes with top chefs to installations from local artists and live entertainment, Time Out Market captures the soul of the city.

The first Time Out Market opened in 2014 in a historic market hall in Lisbon, quickly turning into the most popular destination in the city with 4.1m locals and tourists visiting in 2019. The success of Lisbon brought further expansion in North America, with Time Out Market opening in five major cities in 2019: Miami, New York, Boston, Chicago and Montreal. In 2021, Time Out Market expanded into the Middle East with Time Out Market Dubai, and more Time Out Market locations are in the pipeline including Porto, Abu Dhabi, Prague, London and more.

Time Out Group was named International Brand of the Year 2021 in the Campaign Publishing Awards – awarding bravery, editorial innovation and forward thinking. While Time Out Market won the Most Innovative Food & Beverage Concept Award at the Global RLI (Retail & Leisure International) Awards 2021.

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