Finance & Administration Supervisor, Time Out Market Miami

Location: Miami, FL
Reporting to: General Manager
Internal: Time Out Market

Role Overview

We love what we do – and it shows! Time Out Market is the division of Time Out that brings our food and cultural experiences to life for our guests, readers and clients.

The Finance and Administration Supervisor will support the General Manager and coordinate all financial activities to ensure the smooth running of the organization. The production of the accounts will be done by an outsourced CPA firm. The role will report to the General Manager with support from the Finance team in London.

Responsibilities

  • Assisting the outsourced accountants with month end process e.g. invoice scanning.
  • Reporting and providing information to the UK head office
  • Preparing payroll spreadsheets, calculation of staff tips and other HR reports for submission to payroll provider.
  • Responsibility for managing all petty cash accounts
  • Managing and reconciling the till cash in the Time Out Bar
  • Creating processes for monthly stocktakes and overseeing stock control in the Time Out Bar
  • Administration of the central point of sale system e.g. price changes
  • Ensuring all financial procedures are maintained including appropriate sign offs.
  • Preparation of revenue statements for concessionaires
  • General office administration including maintaining files and information organization.
  • Onboarding new staff, including managing new hire paperwork and leading new hire orientation with support from HR
  • Ordering supplies as needed

Skills

  • Analytical skills to process large amounts of financial information
  • Organised with ability to multitask with ease
  • Excellent problem-solving skills
  • Ability to come up with innovative and effective solutions to business problems
  • Can work efficiently with minimal supervision
  • Team player
  • Excellent communication skills
  • Previous years of experience in a coordinating capacity

General Requirements

  • 18+ years of age
  • Possession of or the ability to possess all state required work cards
  • Proof of eligibility to work in the United States

Education Requirements

  • A bachelor’s degree in finance, economics or a related field
  • Previous years of experience in a coordinating capacity
  • Working Knowledge Requirements:
  • Thorough knowledge of restaurant operations including food, beverage, service techniques and guest interaction

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  • Must present and maintain a professional image to further the overall theme of the venue
  • Must have good positive energy
  • Must be able to read the computer monitors
  • Must be able to print legibly for guests to read
  • Must be observant and quick to respond to various situations
  • Ability to use hands to handle, or feel objects, tools or controls
  • Ability to reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl

Work Environment and Schedule

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  • Work environment in both restaurant and traditional office environment
  • Noise level in the work environment is usually moderate. Occasionally work in an environment that is subject to varying levels of noise and crowds the severity of which depends upon Guest volume
  • Work varied shifts to include days, nights, weekends and holidays

What we look for in a candidate

Time Out is a company filled with individuals as diverse as the cities we live in and cover.  At the same time there are common characteristics and values we all share. To join our team, you’ll want to… 

• Be commercially astute
• Either have experience at or want to dive headfirst into a fast-paced transformative company in pursuit of excellence
• Think globally
• Have excellent communication and relationship building skills
• Have a high sense of ownership, urgency and drive
• Be a team player

About Our Culture

At Time Out Group we believe in diversity and equal opportunity for all people. We do not discriminate against external or internal candidates on the basis of age; disability; gender, gender reassignment; race; religion or belief; sexual orientation; marriage and civil partnership; pregnancy and maternity. We believe that diversity develops creativity and enables personal and professional growth where we all learn from each other. We believe in an open culture where ideas are shared candidly and where there is no fear of failure, but rather an understanding that we must experiment and have the freedom to succeed. We believe that everyone has the right to express themselves as they are as this enriches us all. We believe in an open world, social justice, and the pursuit of happiness, after all, we are in the happiness business.

About Time Out Group plc



Time Out Group is a global media and leisure business that inspires and enables people to explore and enjoy the best of the city.

It all began in London in 1968 when Time Out helped people discover the exciting new urban cultures that had started up all over the capital. Since then, this iconic brand has consistently maintained its status as the go-to source of inspiration for both locals and visitors alike.

Time Out Group has been named one of the Most Innovative Companies for 2020 by Fast Company - this prestigious annual list honours the businesses making the most profound impact on both industry and culture, showcasing a variety of ways to thrive in today’s fast-changing world. The Group comprises two highly synergistic business divisions: Time Out Media and Time Out Market.

Time Out Media’s digital and physical media proposition comprises websites, mobile, social media, print and live events. Across these platforms, Time Out distributes its high-quality content – written and curated by local expert journalists – around the best food, drinks, culture, art, music, theatre, travel and entertainment in 328 cities and 58 countries. The Company is monetising this global reach and its strong traffic from a desirable audience via digital and print advertising as well as e-commerce. Since its launch 50 years ago, Time Out has become a global brand that advertisers and consumers love and trust.

Time Out Market is a food and cultural market leveraging the Time Out brand to bring the best of the city under one roof: its best chefs, drinks and cultural experiences – based on the editorial curation Time Out has always been known for. The world’s first food and cultural market experience based wholly on editorial curation, Time Out Market captures decades of local knowledge, independent reviews and expert opinions. Everything that is being offered in Time Out Market must have been reviewed with four or five stars, and not one star less, by independent Time Out journalists.

The first Time Out Market opened in Lisbon in 2014 and is now Portugal’s most popular attraction with 4.1 million visitors in 2019. Following this success, five new Time Out Markets opened in North America in 2019 in Miami, New York, Boston, Montréal and Chicago, and we recently celebrated the opening of Time Out Market Dubai in April 2021. A further pipeline of other global locations includes Porto, Prague, Abu Dhabi and London.

Across both business divisions, the Group’s mission is to help people around the world go out better. 



Time Out is a dynamic, pioneering brand and so is our team. We want to work with the best and brightest talent because we work for the world’s greatest cities, the people enjoying them and the businesses in them. As a truly global team we get to collaborate with colleagues from New York to Paris, Tokyo and Sydney and beyond. It’s our integrity, passion, curiosity, creativity and openness that make us successful and a unique team.