Paralegal

Location: Covent Garden, London (hybrid working arrangement – expected to be in the office 2 days per week)
Reporting to: Senior Legal Counsel, Time Out Market, with a dotted line to Senior Legal Counsel, Time Out Media

Role Overview

The Paralegal will report to Senior Legal Counsel, Time Out Market, and with a dotted reporting line to the Senior Legal Counsel, Time Out Media. The Paralegal will also work with the rest of the Legal team and directly with the Market and Media teams (globally) where relevant, acting as a point of contact internally and externally to coordinate, assist, draft and support the completion of contracts and to assist with delivering advice and support to the business.

Key Responsibilities

  • Assist with responses to contract and legal advice requests from the business, including monitoring legal email inboxes.
  • Support contract administration requests from the Market and Media Teams.
  • Manage the electronic execution process for all Market and Media contracts.
  • Coordinate and drive the NDA process, from request to execution.
  • Assist Commercial Directors and Senior Legal Counsel, Market, with the preparation of standard form concession agreements with chefs from request to execution. For deals on our standard terms, coordinate and drive the commercial contract process, from request to execution.
  • Support the legal team on data privacy matters, including assisting Legal Counsel with drafting responses to messages in the privacy inbox and DPO inbox.
  • Play an active role in trademark and brand protection, including by preparing template cease and desist letters and follow up correspondence and issuing to infringers, and flagging infringing social media activity via platforms’ formal channels.
  • Coordinate urgent action on copyright infringement claims, including takedown of images from Media and Market sites and data gathering for drafting responses to claims and follow up correspondence with claimants/claimant lawyers.
  • Assist the Legal Team with legal research tasks where necessary.
  • Provide assistance with the initial review of facilities contracts, powers of attorney, and material releases.
  • Assist with the creation and maintenance of corporate policies.
  • Update contract templates upon the Legal Team’s request and update the Legal Drive accordingly, as well as assisting in the creation of a bank of templates.
  • Shadowing on third party agreements, including mark-up and tracking changes.
  • Be a point of contact during negotiation and drafting of all contracts between the legal team and the business.
  • Provide support to administrator and maintain both the Market and Media Legal Drives and GDrives.
  • Assist with training preparation (script, content) and with the delivery itself. Ensure that the training promotes the need for individuals to be accountable for the contract they are engaged with, highlighting that the owner of the project should familiarise themselves with the agreement so the company remains project compliant throughout.

Skills and Experience

  • 4-6 years in a similar role (with a strong focus on contracting process/ contract management or administration).
  • Commercial awareness.
  • Willing to take on responsibility and ownership of tasks.
  • Experience of drafting documents from templates, and negotiating through to execution (with supervision where necessary).
  • Ability to manage a varied and demanding workload.
  • Flexibility with the ability to adapt to different demands on a daily basis.
  • Good organisational and time management skills.
  • Ability to produce accurate work and excellent attention to detail.
  • Ability to work under pressure and meet deadlines.
  • Negotiation and problem-solving skills.
  • Computer and administration skills – previous experience using EchoSign and Microsoft SharePoint beneficial.
  • Real understanding of key issues such as confidentiality and liability.
  • Good working knowledge and understanding of the GDPR regulations is desirable (but not mandatory).
  • LPC qualification (or foreign qualification equivalent)
  • Experience of working on US based projects and with US contracts. would be advantageous but not mandatory.
  • Fluent English language skills.
  • Foreign languages (especially French); desirable but not mandatory.

What we look for in a candidate

Time Out is a company filled with individuals as diverse as the cities we live in and cover.  At the same time there are common characteristics and values we all share. To join our team, you’ll want to… 

  • Be commercially astute
  • Either have experience at or want to dive headfirst into a fast-paced digital-first company
  • Think globally
  • Have excellent communication and relationship building skills
  • Have a high sense of ownership, urgency and drive
  • Be a team player

About Our Culture

At Time Out Group we believe in diversity and equal opportunity for all people. We do not discriminate against external or internal candidates on the basis of age; disability; gender, gender reassignment; race; religion or belief; sexual orientation; marriage and civil partnership; pregnancy and maternity. We believe that diversity develops creativity and enables personal and professional growth where we all learn from each other. We believe in an open culture where ideas are shared candidly and where there is no fear of failure, but rather an understanding that we must experiment and have the freedom to succeed. We believe that everyone has the right to express themselves as they are as this enriches us all. We believe in an open world, social justice, and the pursuit of happiness, after all, we are in the happiness business.

As our cities have reopened, we have embraced a hybrid way of working that gives us the opportunity to work remotely, as well as from the office; offering the flexibility that brings many benefits to our lives, as well as still providing a space where we can connect and collaborate as part of our Time Out community.

About Time Out Group plc

 

It all began in London in 1968 when Time Out helped people discover the exciting new urban cultures that had started up all over the capital. Since then, this iconic brand has consistently maintained its status as the go-to source of inspiration for both locals and visitors alike.

Time Out Group has been named one of the Most Innovative Companies for 2020 by Fast Company - this prestigious annual list honours the businesses making the most profound impact on both industry and culture, showcasing a variety of ways to thrive in today’s fast-changing world. The Group comprises two highly synergistic business divisions: Time Out Media and Time Out Market. 

Time Out Media’s digital and physical media proposition comprises websites, mobile, social media, print and live events. Across these platforms, Time Out distributes its high-quality content – written and curated by local expert journalists – around the best food, drinks, culture, art, music, theatre, travel and entertainment in 328 cities and 58 countries. The Company is monetising this global reach and its strong traffic from a desirable audience via digital and print advertising as well as e-commerce. Since its launch 50 years ago, Time Out has become a global brand that advertisers and consumers love and trust.

Time Out Market is a food and cultural market leveraging the Time Out brand to bring the best of the city under one roof: its best chefs, drinks and cultural experiences – based on the editorial curation Time Out has always been known for. The world’s first food and cultural market experience based wholly on editorial curation, Time Out Market captures decades of local knowledge, independent reviews and expert opinions. Everything that is being offered in Time Out Market must have been reviewed with four or five stars, and not one star less, by independent Time Out journalists.

The first Time Out Market opened in Lisbon in 2014 and is now Portugal’s most popular attraction with 4.1 million visitors in 2019. Following this success, five new Time Out Markets opened in North America in 2019 in Miami, New York, Boston, Montréal and Chicago, and we recently celebrated the opening of Time Out Market Dubai in April 2021. A further pipeline of other global locations includes Porto, Prague, Abu Dhabi and London.

Across both business divisions, the Group’s mission is to help people around the world go out better. 



Time Out is a dynamic, pioneering brand and so is our team. We want to work with the best and brightest talent because we work for the world’s greatest cities, the people enjoying them and the businesses in them. As a truly global team we get to collaborate with colleagues from New York to Paris, Tokyo and Sydney and beyond. It’s our integrity, passion, curiosity, creativity and openness that make us successful and a unique team.


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